Feature — Fleet Management

Your vans, MOTs and drivers — all in one place

Coglass keeps your fleet organised without a separate system. Track MOT dates, assign vehicles to drivers each day, store certificates and get reminded before anything becomes a problem.

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Van 1 — Ford Transit
AB21 XYZ
MOT OK
MOT due: 14 Sep 2026Driver: James T.
Van 2 — VW Crafter
CD19 ABC
MOT Due Soon
MOT due: 03 May 2026Driver: Mark H.
Van 3 — Mercedes Sprinter
EF22 DEF
MOT Overdue
MOT was: 10 Apr 2026Unassigned today
How it works

Fleet management without a separate system

Everything you need to keep your vehicles compliant and your team mobile — built into the same system you use for jobs.

1
Add your vehicles
Add each van with its name (e.g. "Van 1"), registration plate, make, model and MOT due date. Coglass uses this to track compliance and send you reminders before the MOT expires.
2
Upload certificates
Store MOT certificates, insurance documents and any other vehicle paperwork directly in Coglass against the vehicle record. No more hunting through email or filing cabinets when something needs checking.
3
Assign vehicles daily
From the planning board, assign a van to each team member for each day. Field staff see their assigned vehicle in the mobile app and confirm it when starting their day.
4
Get MOT reminders
Coglass alerts you when a vehicle's MOT is approaching — configurable days in advance. No vehicle goes overdue because it was forgotten among the noise of running a busy glazing business.
5
Track assignment history
Every vehicle assignment is logged — who drove which vehicle on which date. Full history available for insurance queries, incident investigations or simply checking what's been used most.
6
DVLA lookup
Look up vehicle information directly from DVLA when adding a new vehicle. Registration plate to full vehicle details in one click — make, model, colour and MOT history pre-filled automatically.
What's included

Fleet features built for glazing companies

Simple, practical vehicle management — exactly what a glazing business needs without the complexity of dedicated fleet software.

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Vehicle databaseStore all vehicles with name, registration, make, model and MOT date in one searchable list.
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MOT date trackingMOT due dates visible at a glance. Vehicles flagged as OK, Due Soon or Overdue — colour coded for clarity.
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MOT remindersAutomatic alerts sent before MOT expiry — configurable advance warning so you always have time to book.
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MOT certificate storageUpload and store MOT certificates, insurance documents and other paperwork against each vehicle.
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MOT historyFull record of past MOTs for each vehicle — useful for insurance, resale value and maintenance planning.
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Daily driver assignmentAssign a vehicle to each team member each day from the planning board — or let staff confirm their vehicle from the mobile app.
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Assignment historyEvery vehicle assignment logged with driver and date — full audit trail for any vehicle, any time period.
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DVLA lookupEnter a registration plate and look up vehicle details from DVLA automatically — saves time when adding new vehicles.
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Visible on planning boardVehicle assignments show on the same planning board as staff scheduling — full operational view in one screen.
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Mobile confirmationField staff confirm their vehicle from the mobile app at the start of the day — keeps assignment records accurate without extra admin.

Keep your fleet compliant without the extra admin

14-day free trial. No credit card required. Full access from day one.

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