Feature — Supplier Management

Order glass from suppliers without leaving Coglass

Place supplier orders, track deliveries, chase overdue glass and import price lists — all from one screen. No more chasing suppliers on the phone because you can't remember what you ordered or when.

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Pilkington — ORD-1040
4-16-4 DGU ×6 · Expected 22 Apr
On Order
Pilkington — ORD-1038
6mm toughened ×4 · Expected 20 Apr
Overdue
Saint-Gobain — ORD-1035
Low-E 4-16-4 ×8 · Received 18 Apr
Received
Pilkington — ORD-1038
Chased 19 Apr · 1 chase sent
Chased
How it works

From order placed to glass received — all tracked

Coglass manages the full supplier ordering cycle so nothing gets forgotten.

1
Set up your suppliers
Add your glass suppliers to Coglass with their name, email, phone and lead times. Set a default lead time per supplier — Coglass uses this to automatically calculate expected delivery dates on every order.
2
Import their price list
Upload your supplier's PDF price list. Coglass AI reads it and extracts article numbers, descriptions and prices automatically. Products are created or updated in your catalogue — saving hours of manual data entry.
3
Assign supplier to each glass line
On each order, assign which supplier is providing each glass item. For IGUs, assign a supplier per pane if different suppliers provide different components. Add notes to the supplier about special requirements.
4
Send the supplier order
Click Send Order. Coglass generates a PDF order and emails it to your supplier's address. The order lists every item, dimensions, article numbers and any special instructions. The sent timestamp is recorded automatically.
5
Track delivery status
The supplier orders list shows every order with its expected delivery date and current status: On Order, Received or Issue Reported. When glass arrives, mark it as Received — the production board updates automatically.
6
Chase overdue orders automatically
If a delivery is overdue, Coglass can automatically send a chase email to the supplier. Chase count and timestamp are recorded so your team knows what's been done and when — no duplicate chasing.
What's included

Everything you need to manage glass suppliers

From price lists to delivery confirmation — supplier management that saves hours every week.

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Supplier databaseStore all your suppliers with contact details, VAT and CRO numbers, lead times and payment terms.
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Send orders by emailGenerate and email supplier orders directly from Coglass — no copying into separate emails or spreadsheets.
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AI price list importUpload a PDF price list and AI extracts article numbers, descriptions and prices — products created automatically.
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Expected delivery trackingAuto-calculated from lead time. Shows days remaining or overdue so you know exactly what to chase.
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Auto supplier chasingCoglass automatically sends chase emails when delivery is overdue — records chase count and timestamp.
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Receipt confirmationMark glass as received when it arrives. Production board updates instantly — no manual cross-referencing.
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Issue reportingFlag a delivery as Issue Reported if glass arrives damaged or incorrect — tracked against the supplier order.
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Delivery note and invoice uploadAttach delivery notes and supplier invoices directly to the supplier order for your accounts records.
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Internal suppliersMark in-house production as an internal supplier — tracks the same way as external suppliers on the board.
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Per-pane supplier assignmentFor IGUs, assign different suppliers to different panes — useful when one supplier provides the glass and another the spacer bar.
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Supplier notes on order linesAdd specific notes for the supplier on each glass line — special requirements, reference numbers, delivery instructions.
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Full communication logEvery email sent to a supplier is logged against the order — full audit trail of all supplier correspondence.

Stop chasing suppliers on the phone

14-day free trial. No credit card required. Full access from day one.

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